Project management has been an absolutely critical business discipline for decades and with the fast-paced societal, environmental, economic and technological changes, it is crucial to consider how these changes will impact the way organizations manage and execute projects.
More importantly, enterprising professionals should consider what they can do proactively to be prepared to deliver projects successfully, while being cognizant of change.
The Correct Manager
Right Management is a key element to project success. Tools will help with simplification and strategy and making sure that things are on time, but what really brings it all together is the right person who will motivate the team, be on top of the action items, follow through and make sure that individuals are held accountable—no tool can make an individual accountable for their actions.Carefully Constructed Culture
It is the team’s culture that will either make or break a project. Successful managers invest a lot in understanding the team dynamic. They bring the team together and always look for the weakest link in the chain and support that person/team. It is also about creating visibility all across so that the project vision is clear, well defined and there is transparency across the team.Project managers need to ensure that their projects do not create chaos among the team members and they are not overwhelmed by the number of tasks planned for them. An important element of being organized also includes neatly documenting everything for future reference.Well defined KPIs
It is important to define success and communicate the definition of DONE in the project planning phase itself. Clarity is essential on the key performance indicators that will be used to determine whether the project is successful. Success should be defined in terms of the agreed problem that the project or solution is addressing.
Project management is all about reducing uncertainty to increase the likelihood of reaching desired outcomes, a.k.a. “success.” But if success isn’t clearly defined at the start, you’re bound to have issues. Get your team aligned on the definition of success from the start!Communication
Communication is vital to ensure successful project management. A project can derail if team members and stakeholders do not have the latest updates and are informed of key decisions, risks and actions. Communication is also key to ensuring resources are aligned when working in a structured environment.
Project requirements often change midstream based on new requirements, technical hurdles or changing business needs. These changes are often difficult for stakeholders to keep track of, and miscommunication / gap in communication often derails trade-off decisions made during the project lifecycle.
How can this be effectively resolved? Keep a living requirements document / roadmap and aggressively communicate the changes to keep projects on track for success.Integration of project management tools
One of the big keys to the adoption of emerging software tools is utilization of PM tools across the organization. In other words, technology must become a standard part of daily workflows. The integration of software tools into workflows is a very important key to organizational success.
Project management tools have the potential to make complex processes more efficient, collaborative and successful. While it is easy to find and implement new and exciting platforms, if teams do not develop a strong operational framework, this potential can be quickly lost. Such a framework defines how teams will organize and manage themselves during projects in accordance with tools.
Never underestimate the value of relationships and the role they play in the success of a project. The stronger the relationships a project manager has across the team, the better overall communication and collaboration will be. It’s a difficult task to balance so many unique talents and diverse personalities, but investing time in developing relationships with key resources goes a long way.Action driven results
All too often we’re distracted by the charts and graphs displayed by business intelligence tools and other dashboard software. Successful IT project management is achieved or lost when analyzing that data to determine the context behind the metrics. If you can’t connect the dots from low-level tasks through every level to final results, you will not have the complete picture in front of you to deliver the final outcome.Well-Defined Requirements
It is important to emphasize that the list of requirements does not have to be complete, the requirements need not be detailed, they even better be general at this stage. It is desirable that the requirements reported be linked to the business processes mentioned in the Project vision.
It would be advisable to have the requirement defined in a simple interaction diagram with high level actionables. Requirements documentation / Roadmap should be a living document, that tracks all new user stories, requirement changes, enhancements et al.
Good Testing And Backup Systems
Software project management can be challenging to execute. The need to keep systems in production while changing them creates tight time constraints for the team and for the end-users too. Investing in testing environments and parallel systems helps relieve project concerns.Subject Matter Expertise
In today’s fast paced world, technology trends come and go like the wind. If you’re not fast enough to identify your forte, it may be too late.
A successful project manager knows enough about what the current trends are and how to effectively incorporate these in the daily workflow to maximize efficiency. Sound knowledge of the subject allows the project manager to communicate effectively with the team and all the stakeholders to get things done faster. Also, it can help you identify your strengths as well. Truly a WIN-WIN situation!
Thank you for reading! Do check out our other blogs here.